Privacy notice

The following is to explain your rights and give you the information you are entitled to under UK data protection legislation.

1. The identity and contact details of the Department for Levelling Up, Housing and Communities (DLUHC) and our Data Protection Officer

   DLUHC is the data controller for data within Choose My Police Crime Commissioner (CMPCC) Website. The Data Protection Officer can be contacted at dataprotection@levellingup.gov.uk. HH Global Ltd (HH) is a data processor.

2. What personal data we are collecting and why

   We will collect the following personal data (where an order for a booklet is placed): name, address, format(s) of booklet requested.

   The reason we are collecting this data is to enable printed copies of booklets to be delivered as requested

   Your personal data is being collected to:

   • Send requested CMPCC booklets and/or Accessibility versions to members of public.

   The following personal data is being collected for this purpose:

   • Member of public requesting a physical booklet or audio copy, name, address and postcode.

3. Lawful basis for processing the data

   The data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies to this processing are consent and public task that it is necessary for the performance of a task carried out in the public interest.

   We also collect information about the use of our website through cookies. Where we use non-essential cookies you will be asked whether you agree to these. If you do agree, our lawful basis for processing any website usage data will be your consent (Article 6(1)(a)).

4. With whom we will be sharing the data

   Data will be shared with our suppliers (HH Global) who will send requested CMPCC booklets to the member of the public’s address that inputted into the website.

5. For how long we will keep the personal data

   Public PII Data

   Your personal data will be held for 30 working days within the CMPCC Website and with HH Global, before the data is deleted. Confirmation will be sent to DLUHC, from HH Global, when data has been deleted.

6. Your rights, e.g., access, rectification, erasure

   The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:

   1. know that we are using your personal data
   2. see what data we have about you
   3. ask to have your data corrected, and to ask how we check the information we hold is accurate
   4. complain to the ICO (see below)

   In some circumstances you may also have the right to withdraw your consent to us having or using your data, to have all data about you deleted, or to object to particularly types of use of your data. We will tell you when these rights apply.

7. Sending data overseas, storage, security and data management

   Your personal data will not be sent overseas.

   Your personal data will be stored in a secure government IT system.

8. Automated decision making

   We will not use your data for any automated decision making.

9. Complaints and more information

   When we ask you for information, we will keep to the law, including the Data Protection Act 2018 and UK General Data Protection Regulation.

   If you are unhappy with the way the Department has acted, you can make a complaint.

   If you are not happy with how we are using your personal data, you should first contact dataprotection@levellingup.gov.uk.

   If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:

   The Information Commissioner’s Office
   Wycliffe House
   Water Lane
   Wilmslow, Cheshire,
   SK9 5AF

   Telephone: 0303 123 1113 or 01625 545 745

   https://ico.org.uk/